Inventory Manager

Stop managing inventory in spreadsheets

If you run a supply room and track stock levels, reorder points, purchase orders, and supplier contacts in a spreadsheet, you already know the pain: cells go stale the moment stock moves, reorder triggers get missed, and no one can tell you what's actually on the shelf without walking over and looking.

Inventory Manager replaces that patchwork with one connected app for the supplies, spares, and equipment your organization uses itself. It works on desktop, tablet, or a phone in the stockroom.

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What's included

Dashboard

A live overview: total SKUs, stock value, low-stock and out-of-stock counts, open purchase orders, and 30-day movement volume. Stock is broken down by category and by location so you can spot imbalances at a glance, recent movements show who did what, and the AI Reorder Plan panel sits right here. If data can't load, the dashboard says so and offers a Retry button instead of showing blanks.

Item Catalog

Browse every SKU with its product photo, on-hand quantity, unit cost, and stock value in a card or table layout. Search by SKU, name, or barcode, and combine category, supplier, and stock-status filters. Tap Scan to find an item with the phone camera. Export CSV downloads the filtered list with on-hand quantities for every location.

Item Detail

The full record for each SKU: photo, SKU, barcode, category, supplier, unit cost and stock value, reorder point, reorder quantity and an optional max stock level, lead time, and a stock-level bar. Tabs show stock by location, movement history (with who recorded it), purchase order history, and cycle counts. Edit changes any field or the photo; Deactivate hides an item you no longer stock. An AI reorder recommendation is available for any low-stock or out-of-stock item.

Stock In / Out

A phone-friendly form for five movement types:

• Receive stock into a location
• Issue stock to a department, team, or job
• Adjust on-hand up (found stock) or down (damaged, expired, or lost write-offs)
• Transfer between two locations
• Return unused or defective stock a team hands back, or send stock back to a supplier

Scan or pick the item, choose the location, enter the quantity and a reason code, and add an optional reference and note. Stock updates immediately, the movement is logged under your name, and the app warns you — and won't save — if a movement would take a location below zero.

Purchase Orders

Every order goes through a simple approval step: Draft → Submitted → Approved → Ordered → Received. Whoever raises a PO picks the location it will be received into and submits it; a teammate reviews and approves it (the app records who requested and who approved, and flags a self-approved PO); then it is marked as ordered once it's placed with the supplier. Each PO gets the next sequential number (PO-2026-010, PO-2026-011…) and shows the supplier's code and payment terms.

As deliveries arrive, receive each line: stock goes straight into the PO's receiving location and every receipt is logged as a stock movement. The PO turns Partial after the first receipt and Received, with the received date, once every line is in. Receiving more than is still open is blocked, and nothing can be received before the PO is approved and ordered.

Reorder Queue

Every item at or below its reorder point, ranked by urgency (Critical → High → Medium), with on-hand, reorder point, suggested order quantity (capped at the item's max stock when one is set), and estimated cost. Select items or plan across all of them, then create draft purchase orders grouped by supplier in one click.

Counts & Adjustments

Organize physical counts into campaigns for a location. Add items pulls in everything stocked there (or the SKUs you pick) with today's on-hand as the expected quantity. Counters scan or tap an item, enter what they see, and submit; any variance adjusts stock and is logged. The campaign moves to In Progress with the first count and to Completed, with the date, when the last count is in.

Suppliers

A directory with supplier codes, payment terms, contacts, lead times, minimum order amounts, reliability ratings, active SKU counts, open POs, and open PO value. Expand a supplier for notes and contact links, or Edit supplier to update any detail.

Admin

Add and edit items (including photos), import items from a CSV, and manage categories and locations — each location with its city, state, and the person who manages it. The CSV import takes SKU, name, category, supplier, unit cost, reorder point, max stock, opening quantity, and location; it updates existing SKUs, creates missing categories and suppliers, and receives opening quantities into the named location.

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Who this is for

Teams that run an internal stockroom — the supplies, spares, and equipment an organization buys and uses itself:

• Office and facilities managers keeping paper, toner, cleaning and safety supplies stocked across sites
• School, clinic, and lab supply rooms issuing consumables to departments and tracking who took what
• Warehouse and maintenance leads receiving deliveries, holding spare parts, and running cycle counts
• Whoever does the purchasing for those supplies: purchase orders with an approval step, supplier lead times and terms, and reorder plans

Items carry a unit cost and stock value, not a sell price: this template tracks what you use, not what you sell.

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Getting started

The template arrives with sample data: 48 SKUs with photos across Office Supplies, Packaging, Tools & Hardware, Spare Parts, Welcome Kits & Gifts, Consumables, Electronics, and Furniture & Fixtures; 8 suppliers; 7 locations; about 180 stock movements from April to July 2026; 9 purchase orders at every stage from draft to received (two created from AI reorder plans); and 5 count campaigns. Explore every screen before replacing it with your own.

To start with your own data:

1. Go to Admin → Items → Import CSV and download the template, or add items one at a time.
2. Update Admin → Categories and Admin → Locations to match your setup.
3. Add your suppliers on the Suppliers page (the CSV import also creates any it doesn't recognize).
4. Opening quantities in the CSV are received into the location you name; otherwise use Stock In / Out → Receive.

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AI Reorder Plan

The Draft Reorder Plan action is available in three places:

• Dashboard — a plan across all low-stock and out-of-stock items
• Reorder Queue — a plan for selected items (or all of them), with optional budget and priority notes
• Item Detail — a focused recommendation for that item when it is at or below its reorder point

What the AI analyzes: current stock, reorder points, 30-day movement (how fast each item moves), quantities already on order in open purchase orders, supplier and lead time, suggested reorder quantity, and estimated cost.

Turn it into purchase orders: on the Reorder Queue, Create POs from plan raises one PO per supplier for the planned items, saves the plan on each PO, leaves out anything already on an open PO, and sends them for approval — nothing is ordered until someone approves it.

What it returns: a five-part plan — a summary of the situation and urgency, recommended actions per item grouped by urgency with quantities adjusted for stock already on order, supplier consolidation tips for hitting minimum order amounts, risk callouts, and a budget note with trade-offs when a budget is given.

Copy and regenerate: copy the plan to the clipboard or regenerate it with one button. It renders inline with headings, bullets, and bold emphasis.

Out of AI credits: if your organization's AI credits run out, the panel says so clearly — "This app is out of AI credits. Buy extra credits or upgrade your plan in the Glide dashboard to continue." — with no broken states.