Golf Course Manager

The problem it solves

A golf club runs on a tee sheet, a member list, an events calendar, a pro shop, and a maintenance crew. Each of these is usually tracked in its own spreadsheet, printout, or text thread, so the starter, the pro shop, and the superintendent rarely see the same picture.

Golf Course Manager puts that work into six apps that share one database. A tee time checked in at the desk, a work order logged by the crew, or a handoff note posted at the end of a shift shows up in every app that needs it.

The six apps

Club HQ: for the general manager and director of golf

• Today on the course. Rounds this month, today's tee-sheet fill, pro-shop sales this month, and open work orders. Each number comes from the database and is compared with the same days of last month, the same day last week, or seven days ago.
• Pace of play. Today's groups on the course, how far into a round each one is, and any group the starter has flagged, with the starter's note.
• Tee sheet. Every group for a chosen day, with players, check-in status, and starter notes. Flag or clear a pace issue. Bookings the desk cancelled are shown crossed out and don't count toward rounds or sheet fill.
• Members. Search by name or number, filter by tier, and edit a member's details, preferences, and notes.
• Tournaments. Upcoming and completed events with registration counts and entry fees.
• Pro shop. Inventory by category, stock value, low-stock items, and recent sales. Edit price, quantity, reorder point, and vendor.
• Course care. Work orders by status, with a threaded note log and status changes.
• Staff hub. The team directory and the shift handoff board. Post a handoff for the next shift.
• App launcher. Opens the other five apps of the same install.

Clubhouse Desk: for the front desk and starter

• See today's tee times, groups waiting to check in, and pace alerts.
• Check groups in, flag or clear a pace issue, and add a note to a tee time.
• Book, change or cancel a tee time from the tee sheet, and put a walk-in group into today's next open time. Cancelled bookings stay on the sheet, crossed out, and the time opens up again.
• Look up a member and add a note to their profile.
• Read and post shift handoffs.

Member & Events: for the membership and events team

• Member counts by tier, upcoming events, and events with low registration.
• Add and edit members, register members for an event, and track check-in for each player.
• A follow-up list of events with open registration and members who owe the club money.
• Every app shows a member's balance the same way: an amount owed, a credit on account, or no balance.

Grounds Ops: for the superintendent

• Open and in-progress work orders, the course maintenance crew, and today's pace alerts.
• Today's mowing progress from Mow Plan: greens and fairways done, tees, rough, and equipment checks.
• Create work orders, change their status, and add notes.
• Keep an agronomy log as handoff notes for the next shift.

Work Orders: for the maintenance crew

• A job queue grouped into in progress, open and assigned, and open and unassigned.
• Create a job, assign it to a crew member, move it from open to in progress to completed, and add notes.
• A team view of active staff.

Mow Plan: for the mowing crew

• Today's tee times, so the crew knows where play starts.
• Check off greens and fairways hole by hole, tees, rough, and the pre-mow and post-mow equipment checklist. Checks save for the day, so they stay after a reload and the superintendent sees them.
• Open turf and grounds issues, with a form to report a new one.
• Post a course care handoff note.

AI features

Two actions use Glide AI and need AI credits on the project. If credits run out, the action says so and points staff to buy credits or upgrade the plan.

• Draft member update (Club HQ tournament detail and Member & Events event detail). Writes a member announcement from the event's name, date, format, fee, registered players, and description. The draft is saved to the event and can be copied or regenerated.
• Summarize work order (Club HQ course care detail). Reads the work order and its notes and writes a short handoff summary: current state, issues, next steps, and safety concerns. The summary is saved to the work order.

Sample data

The template ships with a fictional club, Quillmoor Club: 160 members, 14 staff, about two months of tee times, pro-shop sales, shift handoffs and work orders, two weeks of upcoming bookings, and filled event fields. Contact details use example.com addresses and 555 phone numbers. When you install the template, the sample dates move once, by whole weeks, so the tee sheet and dashboards open around your install day and weekly events keep their weekday.

Who it is for

Private and semi-private golf clubs with a small operations team: a general manager or director of golf, a starter or front desk, a membership or events lead, a superintendent, and a grounds crew. Everyone can use the apps at the same time on a phone, tablet, or desktop browser. Staff sign in to use any of the apps.